Quick FAQ for BirthdayBot

BirthdayBot keeps track of birthdays in your company.
If you have a question, or wanna know more about it - you've come to the right place!
Who's BirthdayBot?

Birthday Bot is an app designed for Slack that enables you to integrate all the data about birthdays within your team and greet your colleagues right in their special day.

The service spares you the trouble of filling any forms. It does the job itself. Just add the bot to Slack and rest assured you won’t miss the date and will have enough time to come up with a beautiful gift.

If you can’t find the right words, Birthday Bot will do it for you. It abounds with various birthday wishes and funny GIFs, so you can rely on service embedded in your Slack channel.

Use Birthday Bot and liven up your corporate life.

How do I add BirthdayBot to my team?

It's actually pretty simple. Just click the big "Add to Slack" button!

How do I talk with BirthdayBot?

It's easy - just send him a direct message, as you would do with any other Slack user.
Start by sending a help command to see what you can do.

The bot will actually manage most of the important stuff himself. He collects a list of birthdays automatically, reminds about upcoming birthdays automatically and congratulates people automatically as well.

However, if you wanna know when the next celebration in your team is or if you forgot when your friend has a birthday - just send bot a DM with the text help, and he will be there for you.

Who are the admins of BirthdayBot?

By default, the person installing bot and the admins and owners of the Slack team have the admin rights on BirthdayBot.
This means they can set birthdays, control team-wide settings and do some other cool stuff. You can see the list of current BirthdayBot admins by typing: show admins command.

What is a sub-team?

Sub-team separate group of users from your Slack team, who want to celebrate their birthdays together. BirthdayBot notifies people in the sub-team when someone from the sub-team is having a birthday.
Each sub-team also has a separate channel for celebrating birthdays, and BirthdayBot will post greetings here as well!
Smaller teams using BirthdayBot are mostly using a single sub-team for all members; bigger teams often find it useful to have a separate sub-teams for different offices or departments.

Adding birthdays!

Setting a birthday will make BirthdayBot congratulate you and will notify others about your upcoming birthday.
You can set your birthday from settings form (send show settings to BirthdayBot) or just DM your birthday date to the bot, like "june 10".

Admins of the BirthdayBot can even set birthdays of other users.
The following command can be used: @user bday is sep 23

Personal Birthday List

BirthdayBot can remind you not only about your teammate birthdays, but also about birthdays of your friends and family (or anyone who's not on Slack).

You can create a personal birthday date by typing something like: Dad bday is april 17. Once it's saved, you can be sure that BirthdayBot will notify you about it.

Your personal birthday list is available in the "Birthdays" section of the app.

Birthday reminders: controlling the number of reminders

For bigger teams with more than a hundred people, receiving multiple notifications before each birthday can become distractive. For such cases, we advise our users to change the frequency of reminders. It's easy to change in the settings - just type a show settings command.

For example, it's possible to enable only a day-before notifications about upcoming birthdays, or just a week ahead notifications.

How to delete a birthdate?

If you've changed your mind for whatever reason and don't want anyone to know your birthday - don't worry there are several ways to do that!

The easiest way is to set a "Not Specified" month and date in Settings
You can also just send a special message to Birthdaybot: forget my bday.

Or, if you are the admin of BirthdayBot, you can type forget @joe bday and our bot will delete birthday of @joe from his list!

How can I change the channel which is used for birthday wishes?

BirthdayBot will send a birthday congratulation message in the channel, specified by bot admins. It's possible to change the channel used for congratulations by using subteams command.
Bot has a large and constantly growing pool of different congratulations to select from.

Other settings can be managed by typing show settings command.

How can I change the time of birthday celebration?

By default, BirthdayBot tries to send congratulations around 11AM (local team time). However this can be easily changed from the Settings form - use the show settings comand.

Supported Platforms

At the moment BirthdayBot is only available for Slack.

Bot is not responding / Troubleshooting

In case BirthdayBot is not responding, forgot to congratulate someone or behaved poorly in any other way - please let us know by sending an email to support@birthdaybot.io and we'll have this sorted out quickly.

Haven't found what you've been looking for?
Just drop us a line at support@birthdaybot.io and we'll be there to help!